Accounting Specialist- City of Avondale, USA
The Accounting Specialist is part of a team of dedicated professionals who process payroll and accounts payable for the City of Avondale. This support position is essential to the success of the entire organization as it provides the City with the resources needed to perform its mission.
The Accounting Specialist is a customer-oriented position. This position works with other departments in the City to resolve all payroll issues. The Accounting Specialist establishes and maintains effective working relationships with city employees and finds solutions to various payment problems. The Accounting Specialist acts as a liaison with vendors, businesses owners, and the public.
Essential Functions
Reviews all procedures and recommends improvements in internal controls and efficiency
Assists the City in automating all disbursement processes and in achieving the City's initiative to be paperless
Audits timecards from all City departments to reconcile errors; reconciles timesheets to payroll systems reports; ensures compliance with Memorandums of Understanding (MOU), City policies, pay schedules, and government regulations
Calculates, processes, reviews, and distributes accurate paychecks for the City's bi-weekly payroll; reviews error reports and adjusts as needed
Calculates and remits all applicable withholding liabilities and wage assignments for all City employees timely
Processes termination checks in compliance with various requirements
Responds to payroll-related inquiries from City departments, employees, and outside agencies regarding tax withholdings, direct deposits, leave accruals, etc.
Provides information and explanations regarding leave requests, timecard entries, pay corrections, disbursement policies and procedures
Researches and remains current on federal and state payroll tax law changes, pension, benefit, and other applicable laws and regulations affecting payroll
Processes accounts payable including: verifying invoices, purchase orders, and required back up documentation; verifying authorized signatures; entering invoices into the accounting system; preparing reports and verifying accuracy of entries; reviewing account coding and making necessary corrections; attaching checks to back-up materials and submitting for signature; obtaining management approvals; mailing and/or delivering checks; processing wires and ACH transfers.
Reconciles purchase order open balances to the encumbrance ledger remaining balances and coordinates with procurement to make appropriate corrective actions
Job Requirements
High school diploma or GED equivalency. Knowledge of general accounting. Ability to maintain confidentiality. Advanced understanding of Payroll procedures, City policies and procedures.
Experience Four (4) years of transaction processing experience
Valid Arizona Operator's Driver's License.
Supplemental Information
Ability to read literature, books, reviews, scientific or technical journals, abstracts, financial reports, and/or legal documents. Ordinarily, such education is obtained in at the college level or above. However, it may be obtained from experience and self-study.
Ability to deal with system of real numbers; practical application of fractions and percentages. Ordinarily, such education is obtained in high school up to college. However, it may be obtained from experience and self-study.
Work requires the use of standard technical skills appropriate to the work environment of the organization.
Work requires regular interaction involving exchange and receipt of information.
Position has no fiscal responsibility
Job has no responsibility for the direction or supervision of others.
The employee normally performs the duty assignment after receiving general instructions as to methods, procedures, and desired end results. There is some opportunity for discretion when making selections among a few, easily identifiable choices. The assignment is usually reviewed upon completion.
Apply Here:
https://www.governmentjobs.com/careers/avondale/jobs/3251021/accounting-specialist
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